Time Management Training Course

Description:
It always seems like we could use an extra two hours (or more!) in the day. How can we manage our time and be truly productive in the office, and in life? This series will introduce you to the most important rules of time management, including not just how to get more done, but how to choose the things you do to give your day the biggest impact possible. We will describe specific time-management strategies that learners can apply to make their work time more efficient and productive.

Audience:
This series is for anyone interested in learning about time management skills and how these skills can increase both professional and personal productivity. Also anyone who is evaluating their efficiency and productivity and who is considering implementing a time-management plan.

Objectives:
This course will benefit both you and your organisation, as your ability to manage time, set and achieve goals will enhance both personal and organisational productivity. Being able to plan ahead, prioritise tasks and manage resources effectively are all key elements of this course that will help you to win time back.

Course Syllabus

Course introduction/Welcome
Introductions
Identifying personal objectives and goals
Current time management analysis
Analysing your approach to time management
Categorising importance of tasks
Identifying personal styles and strengths
Left and right brain preferences
Setting and achieving goals
Setting SMART goals
Identifying tasks and milestones
Visualisation and goal achievement Time saving tools and techniques
Identifying personal time-takers and distractions
Learning to say ‘no’
Delegation
Organisation tools
Diary keeping
Creating document management system
Organising your emails
Creating a personal plan
Revisiting your goals and objectives
Creating a personal plan for goal achievement

Day 1 Time Management for Maximum Productivity

Session 1 Time Management for Maximum Productivity: Taming Time

This course provides information on how to tame time and improve your time management skills.

Objectives:
• Identify your time management style
• Assess the factors that can undermine the efficiency of your lifestyle
• Identify the ways in which your ability to manage time is affected by others
• Measure how you allocate your time
• Identify some time management myths

Topics:
• What is your time management style
• Relating to time
• Time management myths

Session 2: Time Management for Maximum Productivity: Prioritizing and Procrastinating

This course provides information on how to prioritize your time and avoid procrastination.

Objectives:
Discuss the various ways to prioritize tasks
Identify the typical causes of procrastination

Topics:
Five ways to prioritize
Why do you procrastinate

Session 3: Time Management for Maximum Productivity: Establishing Goals

This course provides guidelines for setting goals to better manage time. Working toward goals using a measured, prioritized strategy can unlock the doors to professional and personal achievement.

Objectives:
•Set goals for the basis of time management
•Organize activities into clusters
•Describe effective multitasking strategies

Topics:
•Setting goals
•Clustering and multitasking

Session 4 : Time Management for Maximum Productivity: Managing Time Together

This course provides information on how to effectively delegate tasks, the proper way to turn down overwhelming tasks, and how to conduct productive meetings.

Objectives:
•Delegate tasks downward, laterally, and upward
•Discuss the effective way to “say no” to unwanted tasks
•List the guidelines for increasing meeting productivity

Topics:
•The art of delegation
•Saying no
•Keys to productive meetings

Session 5: Time Management for Maximum Productivity: Controlling Time Leaks

This course provides information on how to identify time wasters and the time saving techniques, tips, and tools to help you improve your time management skills.

Objectives:
•Assess how time wasters may be affecting your performance
•Examine the greatest time wasters in business
•Identify strategies that help you conquer time wasters
•Evaluate the usefulness of electronic tools in managing time
•Describe how to effectively use filing systems and work space to save time

Topics:
•Where does all the time go?
•More time management tools

Day 2 Time Management Fundamentals

Session 1: Time Management Fundamentals: Evaluating and Improving Time Management

This course helps learners evaluate how they’re currently spending their time in the office. This benefits learners by helping them establish the fundamentals of their time management plan.

Objectives:
• Identify the dangers and myths of the perfect time manager
• Define effective time usage and efficient time usage
• Evaluate how you spend your time at work
• Identify environmental productivity influences

Topics:
• Realistic Time Management
• Keeping a Time Log
• Analyzing a Time Log
• Delegating
• Improving Productivity
• Scheduling Tasks
• Case Study

Session 2: Time Management Fundamentals: Organizing Tasks and Creating Uninterrupted Time

This course helps learners organize their tasks and prioritize their goals. This benefits learners by helping them establish the fundamentals of their time management plan.

Objectives:
•Utilize brainstorming techniques
•Develop action-oriented objectives
•Rank your objectives in priority order
•Develop a plan to create uninterrupted time

Topics:
•Setting objectives
•Identifying goals
•Converting goals into objectives
•Creating tasks and priorities
•Applying time management skills
•Case study: organizing tasks
•Scheduling uninterrupted time
•Assuring uninterrupted time
•Case study: creating uninterrupted time

Session 3: Time Management Fundamentals: Managing Meetings

This course shows learners how to control the length and effectiveness of meetings. This helps the learner work with co-workers, superiors, and subordinates more efficiently and effectively.

Objectives:
•Effectively control small or informal meetings
•Choose a meeting location
•Set meeting objectives
•Conduct a stand-up meeting
•Effectively control large meetings
•Evaluate your meeting skills

Topics:
•Basic meeting plan
•Agendas
•Conducting small meetings
•Case study: small meetings
•Conducting large meetings
•Case study: large meetings
•Evaluating meetings

Session 4: Time Management Fundamentals: Managing Workload

This course shows learners how to handle communications and correspondence as well as how to avoid procrastination. This benefits the learner by providing concrete examples of good time management practices that are applicable to the learner’s work.

Objectives:
•Manage the flow of paperwork
•Make the most of time on the phone
•Use electronic mail effectively
•Handle procrastination

Topics:
•Paperwork Basics
•Incoming Correspondence
•Outgoing Correspondence
•E-Mail
•Phone Calls
•Voice Mail
•Procrastination
•Case Study

Session 5: Time Management Fundamentals: Managing Time with Co-Workers

This course helps learners develop communication skills. This benefits learners by helping them make the most of their interactions with colleagues, subordinates, and supervisors.

Objectives:
•Communicate effectively with co-workers
•Develop good listening skills
•Manage interruptions

Topics:
•Communication techniques
•When and how to listen
•Listen aggressively and show your opinion
•Conclusion and follow up
•Case study: Time is money
•Protecting your time
•Case study: Time sensitivity